Executive Assistant

Boston, Massachusetts, United States | Full-time

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Executive Assistant

Bergmeyer is seeking a focused and superbly organized individual to provide support and assistance to the President of our Design Collaborative and other assigned senior leaders.

We’re not your average design agency:

  • We are a design collaborative.
  • We are thinkers and doers.
  • We are visionary and grounded.
  • We are design-focused and results oriented.

THE BASICS:

Essential Skills and Responsibilities

  • Provide high-level administrative support and assistance to the President and other assigned leadership staff.
  • Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents.
  • Coordinate travel arrangements and accommodations, prepare itineraries, plan logistics, and submit expense reports.
  • Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
  • Schedule appointments, maintain and update the President’s daily calendar.
  • Manage complex office administrative work requiring the use of independent judgment and initiative.
  • Research data to prepare documents for review and presentation by boards of directors, committees, and senior leaders.
  • Excellent verbal and written communication skills.
  • Time management skills with a proven ability to meet deadlines.
  • Ability to function well in a fast-paced environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Ability to maintain confidentiality and discretion with highly sensitive information.
  • Very strong interpersonal skills and the ability to build relationships with key stakeholders.

 

Qualifications:

  • High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
  • At least four years of related experience in the role of Executive Assistant required.
  • Extremely proficient with Microsoft Office Suite and Adobe Acrobat with the ability to learn new or updated software. Proficiency with Adobe InDesign a plus.

In addition, this individual will require a high level of professionalism, organization, and attention to detail, but we look beyond the basics.

THE BEYOND:

If you are…

  • Inherently curious.
  • Thoughtfully creative.
  • Progressively inclusive.
  • Intentional in coloring outside the lines.

then this is the place for you.

THE PURPOSE:

We believe collaboration creates community, and that collaboration is more than just a design approach, it’s a way of connecting people.

True collaboration – the open, respectful exchange of ideas – does more than simply produce better design thinking.  It connects people, builds trust, and promotes a sense of belonging. By sharing the joy of the creative process, we empower others.

Trust, mutual respect, empathy, and a tolerance for risk associated with personal growth sustain Bergmeyer’s culture. Transparency, accountability, and information-sharing are expected – and practiced – at all levels. Flexibility and experimentation are embraced as we strive for continuous improvement.

 

Curious to learn more? We sure hope so.

Go ahead, take us for a test drive and click the link below. Your future will thank you later.

www.bergmeyer.com